How do I describe time entries on an invoice?

Be specific enough that the client can map them to value. "40 hrs — Backend API for /v2/users endpoint, including auth & rate limiting" is far better than "Software development — 40 hrs".

Should I include unbilled time on a retainer?

Yes — show the full retainer block (e.g. "October retainer, 80 hrs included") even if you used 65 hrs. It establishes the value and makes overage discussions easier.

How do I handle international wire fees?

Either absorb them, gross-up your rate by ~2%, or add a line "Wire transfer fee" so it's visible. Avoid surprises after the fact.

For developers

Invoice Generator Built for Developers

Whether you bill by the hour, by sprint, or as a monthly retainer, this tool produces clean PDFs with line items that any client AP team can process. Multi-currency, GST/VAT-ready, and zero monthly fees.

The pain you're trying to escape

— Time-tracking apps that bundle invoicing into expensive plans
— Clients pushing back on vague time entries
— Switching between USD, EUR, GBP for international clients
— Manually calculating tax for cross-border contracts

Example for developers

Invoice INV-2026-001

$5,240.00

Sprint 12 — backend API work (40 hrs)40$3,800.00
On-call & infra (8 hrs)8$960.00
Code review & PR triage (6 hrs)6$480.00

Total$5,240.00

How developers use this tool

Itemise by sprint, ticket, or retainer

Match the format your client's AP team prefers. Sprint-based: "Sprint 12 — 40 hrs @ $95". Retainer: "October retainer — Senior eng support, 80 hrs included". Milestone: "Milestone 2 — Auth & user management complete".

Reference the SoW or PO number

Add the contract or PO reference to the Notes field — it makes accounting reconciliation trivial and reduces "what is this for?" emails.

Invoice in your client's currency

Switch the Currency selector to USD/EUR/GBP/INR and quote your local rate inside the Notes if needed for FX transparency.

Try it now

The generator below is configured for developers. Replace the sample data with yours.

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Invoice

Your business name

Invoice #: INV-202605-001
Issued: May 29, 2026
Due: Jun 12, 2026

From

—

Bill to

—

DescriptionQtyRateAmount

Design & development1$0.00$0.00

Subtotal: $0.00
Total: $0.00

Notes

Thank you for your business!

Frequently asked questions

How do I describe time entries on an invoice?: Be specific enough that the client can map them to value. "40 hrs — Backend API for /v2/users endpoint, including auth & rate limiting" is far better than "Software development — 40 hrs".
Should I include unbilled time on a retainer?: Yes — show the full retainer block (e.g. "October retainer, 80 hrs included") even if you used 65 hrs. It establishes the value and makes overage discussions easier.
How do I handle international wire fees?: Either absorb them, gross-up your rate by ~2%, or add a line "Wire transfer fee" so it's visible. Avoid surprises after the fact.

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