Quote first, invoice second
Send a quote PDF with the same tool before the shoot — re-use it as the invoice after delivery, just change the invoice number and add "PAID 50% deposit on [date]" in Notes.
For photographers
Invoice Generator Built for Photographers
Bill cleanly for shoots, prints, retouching and image licensing — all on one PDF. Save your business details once, brand the invoice with your logo, and send a polished document the same day as the shoot.
The pain you're trying to escape
- — No good way to itemise licensing/usage rights separately
- — Print sales mixed with shoot fees confusing clients
- — Travel/expenses needing pass-through line items
- — Wanting a branded PDF without learning Adobe InDesign
Example for photographers
Invoice INV-2026-001
$4,640.00- Wedding photography — full day coverage1$2,800.00
- Second shooter (8 hrs)8$960.00
- Premium retouching — 200 images200$800.00
- Online gallery hosting (1 year)1$80.00
Total$4,640.00
How photographers use this tool
Separate licensing as a line item
Commercial usage rights are a separate fee from the shoot. Add a line like "Image licence — 12 months, all digital channels" so the client understands what they're paying for.
Try it now
The generator below is configured for photographers. Replace the sample data with yours.
Frequently asked questions
- How should I bill for usage rights?
- As a separate line item with the duration, channels (digital/print/OOH) and territory (US-only, worldwide) clearly stated. This protects you if usage expands later.
- How do deposits work?
- Send a 50% deposit invoice with the contract, then a balance invoice on the day of delivery. Reference the same shoot/event name on both for cleaner bookkeeping.